AI workflow automation for operations teams - Remove repetitive operational work without replacing your existing systems
Clevero designs and ships production workflows for orders, documents, product data, reporting, and customer operations—connected to the tools your team already uses.
We will review the workflow and reply with practical next steps.
Strong workflow candidates - Where practical automation creates operational leverage
The best starting point is repetitive, rules-based work with clear inputs, exceptions, owners, and a measurable operational result.
- Email and PDF order intake. Extract order lines, validate required fields, flag exceptions, and send approved records to an ERP or order system. View focused service →
- Product and PIM enrichment. Normalize attributes, classify products, prepare descriptions and media, and route uncertain results for review. View focused service →
- Document classification. Turn incoming PDFs and attachments into structured, searchable data with validation and traceability.
- Customer-service triage. Classify requests, collect relevant context, and draft responses for human approval without hiding the escalation path.
- Knowledge assistance. Retrieve permission-aware internal information with citations so staff can verify the source before acting.
- Reporting and reconciliation. Compare records across systems, prepare recurring reports, and bring exceptions to the right operational owner.
Engagements - A defined path from process diagnosis to production
Start with one operational problem, prove the result, and expand only when the evidence supports it.
- AI Workflow Diagnostic. One week. Process map, bottlenecks, ROI assumptions, security notes, and a prioritized build plan. €2,500–€5,000 (approx. SEK 27,000–55,000).
- Production Pilot. Three to six weeks. One production workflow, integrated tools, human review, and agreed success measures. €10,000–€25,000 (approx. SEK 110,000–275,000).
- Integration Rollout. Six to twelve or more weeks. Multiple workflows, permissions, monitoring, documentation, and training. €25,000–€75,000+ (approx. SEK 275,000–825,000+).
- Managed AI Automation. Ongoing monitoring, workflow and model improvements, support, and new automations. €2,500–€7,500 per month (approx. SEK 27,000–82,000 per month).
Indicative ranges exclude third-party software and model usage. Scope, controls, success measures, and final pricing are confirmed before work begins.
Process - Build the smallest production workflow that can prove value
A useful pilot is not a disconnected demo. It works with real inputs, owners, controls, exceptions, and success measures.
- Identify. Map the workflow, systems, volumes, owners, exceptions, and current cost of delay or manual work.
- Design. Define the target flow, permissions, human review, data boundaries, and measurable acceptance criteria.
- Implement. Integrate, test, deploy, document, and train around one production workflow with minimal operational disruption.
- Measure and improve. Observe quality, exceptions, time saved, and operating cost before deciding whether and where to expand.
Relevant experience - Ordering, PIM, product media, and custom operations systems
Clevero’s automation offer builds on existing delivery experience, not generic AI claims.
- OKQ8 ordering system. A customer-owned internal campaign ordering platform using Strapi, Next.js, and Docker. Read the case study →
- Thunderful product information. A shared Perfion and MS SQL setup across three distribution companies with previously disconnected product-data workflows. Read the case study →
- Pixlspace product media. A multi-tenant, PIM-connected media bank for enterprise distributors, including controlled access and batch media workflows. See the product →
Security and governance - Controls should match the workflow and the consequence of failure
We document the data path and design approval, access, monitoring, and retention choices before production use.
- Data boundaries. Minimize what each step can access, document provider and deployment choices, and define retention based on the workflow’s needs.
- Human accountability. Keep approval and escalation in the flow wherever judgment, financial impact, customer commitments, or uncertainty require it.
- Operational visibility. Add logs, monitoring, retries, exception queues, and named ownership so failures are visible and recoverable.
FAQ - What buyers usually need to know first
- Which companies are the best fit?
- Operations-heavy distributors, wholesalers, e-commerce businesses, light manufacturers, and multi-brand groups with repetitive work across orders, documents, PIM, ERP, CRM, customer service, or reporting.
- Do we need to replace our existing systems?
- Usually not. The goal is to connect and improve the systems and workflows you already rely on. Replacement is considered only when an existing constraint makes integration impractical.
- What does the first week produce?
- The diagnostic produces a current-state process map, bottleneck analysis, ROI assumptions, security and governance notes, and a prioritized plan for a production pilot.
- How is risk handled?
- Controls are designed for the workflow: least-privilege access, data minimization, explicit human approval, traceability, retention choices, monitoring, and clear exception paths.
- Can Clevero work with an existing agency or integrator?
- Yes. Clevero can support co-delivery or a clearly bounded implementation role alongside the partner that owns the wider client relationship.
Start with one operational bottleneck
Which workflow would create the most value if it ran faster and with fewer manual steps?
Share the workflow, systems, and exceptions involved. You do not need a finished specification. We will review it and reply with practical next steps.